How to get an electronic signature ㅡ subtleties of design in Ukraine in 2021

 

 In recent years, online document management has become increasingly important, and in 2021 this trend continues and intensifies. Electronic digital signature (abbreviated EDS) helps to conduct business on the Internet, replace paper documents with electronic ones and submit all necessary reports via the Internet remotely.

In this article you will learn how to get an electronic signature in Ukraine as quickly and inexpensively as possible. 

Why do you need an electronic signature?
An electronic signature is a certificate that contains a unique key that identifies an object or entity of economic activity.

Digital document signing is a software process that places your encrypted data in a document. It should not be confused simply with the painting on the contract.

Modern cryptographic technologies allow you to create electronic signatures with a high degree of protection, and therefore forge a document with an electronic signature is many times more difficult than usual. 

Electronic signatures are used for secure identification, protected from burglary.

For whom the electronic signature is actual:

For all Ukrainians to be able to receive various government services online, for example, through the portal "Action". Individuals with electronic digital signatures on state portals can issue foreign and ID passports, recover lost documents, verify driver's licenses, apply for marriage registration, birth certificates and many other documents online. And also to issue social assistance, to receive various certificates, to conclude contracts, to issue patents for inventions and many other things. Every year the number of services only grows.
Pensioners, because it will be easier for them to receive state services of the Pension Fund with EDS. So most of the procedures for registration and recalculation of pensions you can do online without leaving home.
For entrepreneurs who want to register a sole proprietorship online on the portal "Action". Currently, this is one of the most convenient and fast ways to register an individual entrepreneur.
For those who want to submit financial, accounting and tax reporting in electronic form. With a digital signature, you will no longer need to print paper copies of contracts and meet people in person to sign them (which is especially true for international business). You can completely refuse paper circulation of purchase agreements, invoices, invoices and many other documents. Plus, you'll save time and money on postal and courier services, as you can sign up electronically and legalize your contract in minutes. Without an electronic signature, you will not be able to participate in government tenders and procurement.
Electronic signature for individuals in Ukraine is mandatory only for civil servants. This is due to the annual filing of income tax returns in electronic form. 

How to get EDS in government agencies
Ukraine provides an opportunity to issue an electronic digital signature in the state services of the Information and Reference Department of the SFS. Not only residents but also non-residents of the country can issue EDS here.

List of documents for registration of EDS for legal entities:

Registration card (current sample) in two copies.
The original charter of the organization.
Notarized copies of documents confirming that the person to whom the signature is issued works in the organization.
Original and copy of passport and identification number.
The following documents are required for individuals:

Registration card (current sample) of individuals in two copies.
Original and copy of passport and identification number.
After submitting the documents within 3 working days, you will receive your electronic digital signature. To get the key you need to come to the department with a clean electronic media (flash drive).

Reinforced signatures for government officials and notaries can only be issued through the Accredited Key Certification Authority (ACSC).

The Department provides you with complete information about their use and information support.

ACSC branches are available in all regions of Ukraine, including all major cities: Kyiv, Kharkiv, Dnipro, Odesa and Lviv. The addresses of the representative offices can be viewed at the link.

You can make an electronic signature yourself according to the video instructions 

How to create an electronic signature through online banking services
Obtaining an electronic signature in Privat24
If you are a client of Privatbank, you can issue an electronic signature free of charge through the Privat24 service. 

To register an EDS, you need to log in to the system, then go to the "All Services" tab and select the "Business" section.
Select the menu item "Download certificate".
Then the program can immediately go to the next step or require you to install a browser extension. In this case, click "Install extension", install BankID CryptoPlugin and install the package for Windows. We are updating the page.
Then fill in all your data (it is important to check the correctness and relevance of e-mail), confirm the correctness of the data (press "Correct data").
Then choose a location on your computer to store the file with an electronic signature, come up with a password for your keys and confirm the application with an SMS code. The application for a certificate will be generated automatically. You receive your electronic digital signature, certificate serial number and expiration date.
The full video instruction on obtaining an electronic signature in Privat24 is below 

In which banks you can issue an electronic digital signature
In addition to Privat, you can issue an EDS on the resources of the following banks:

Oschadbank. The EDS registration service on the bank's portal is paid and depends on what tariff you use.
Ukrsibbank. The cost of EDS for the bank's clients depends on your status (individual or legal entity).
In Monobank you automatically have an ID for signing internal financial agreements when registering a card. Issue a Monobank card for a promotion from Pokupon - this way you receive UAH 100 as a gift to your account.
Signing documents via mobile phone is provided by Vodafone Ukraine. So now you don't need a computer to sign a contract, you can do everything through a secure mobile network.

Electronic signatures obtained through banking systems have the same capabilities and the same protection as those issued through government services. So choose which option is more convenient for you personally.

Well, how to issue an EDS is much easier than it seemed? This service is available to retirees and individuals, small companies and large corporations. And it allows you to greatly simplify your life and get more services online.

If you have any questions, be sure to ask them in the comments.